Whether you own a few units or manage a large portfolio, the best landlord software helps simplify operations, reduce errors, and provide real-time financial insights. In this guide, we compare the top 15 rental property software solutions of 2025 to help you choose the best fit for your needs.
Key takeaways
- Landlord software saves time and reduces errors by automating routine tasks like rent collection, lease tracking, and bookkeeping.
- Using spreadsheets vs. property management software requires manual financial tracking and management, leading to errors and inefficiencies.
- Property rental software pricing varies based on portfolio size and features, ranging from free landlord software options to $50-$150/month for mid-range solutions and $250-$1,000+/month for enterprise tools.
- Baselane offers all-in-one landlord software with automated rent collection, banking, and bookkeeping (plus more) without monthly fees.
What is landlord software?
Landlord software is a digital tool designed to help property owners manage rentals efficiently without relying on spreadsheets or manual tracking. These platforms often include features for tenant screening, automated rent reminders, expense tracking, and generating financial reports. Some solutions also provide marketing tools to advertise vacancies and communication systems to interact with tenants.
How many landlords in the United States use real estate management software?
While precise statistics on the number of landlords using property management software in the United States are limited, the adoption of this technology is on the rise. The U.S. landlord software market is valued at $1.6 billion, up from $1.5 billion last year, and is expected to grow at a CAGR of 7.7%, reaching $2.5 billion by 2030.
This growth reflects the increasing adoption of rental software for landlords. In 2025, 69% of real estate investors use landlord solutions for rent collection, lease tracking, expense management, and tenant communication.
Why use landlord software?
With landlord software, you can automate manual tasks to free up time so you can focus on growing your rental business instead of handling paperwork.
Here’s how landlord software helps:
- Operational efficiency: Automating tasks like rent management, maintenance scheduling, and tenant communication saves time and reduces errors.
- Scalability: Landlord software helps facilitate multi-property management, making it easier to scale investments without adding more work.
- Enhanced tenant relations: With tenant portals, automated notifications, and maintenance tracking, landlords can streamline interactions and resolve issues faster.
- Data-driven decisions: Landlords using analytics tools can track rental performance, cash flow trends, and forecast future expenses to make smarter investment decisions.
Online banking, rent collection, accounting, and more—all in one place.
Best landlord software platforms
Choosing the best software for landlords depends on your portfolio size, property types, investing strategy, and specific needs. Below, we compare the top 15 landlord software platforms, providing an overview, pricing, features, plus pros and cons for each.
| Landlord software | Best for | Key features | Price |
|---|---|---|---|
| Baselane | All-in-one landlord software | Automated banking, bookkeeping, rent collection | $0/month |
| Buildium | Enterprise property managers | Lease tracking, rent payments | $58-$375+/month |
| AppFolio | Large portfolios | Leasing, maintenance scheduling | $1.49/unit, min $280 |
| TenantCloud | New landlords | Tenant invoicing, e-signatures | $18-$100+/month |
| Rentec Direct | Large-scale landlords | Tenant portal, e-signatures | $45+/month |
| Propertyware | Single-family rentals | Maintenance tracking, owner portal | $1-$2/unit, min $250 |
| DoorLoop | Lease management | Rental listings, tenant screening | $69-$199/month |
| Avail | Rental listings | Lease templates, listing syndication | Free basic, $9/unit |
| SimplifyEm | Property management companies | Expense tracking, lease management | $40-$2,105/month |
| ResMan | Large-scale management | Marketing automation, facilities management | Custom pricing |
| Hemlane | Basic landlord software | Local vendor support, lease tracking | Free basic, $30-$96/month + $2-$68/unit |
| TurboTenant | Tenant management | Free listings, lease signing | Free basic, $9.92-$12.42/month |
| Yardi Breeze | Operations management | Cloud-based, accounts payable | $1/unit, min $100 |
| Stessa | Leasing and payments | Rent collection, expense tracking | $12-$18/month |
| Landlord Studio | Mobile-friendly landlords | Receipt scanning, mileage tracker | Free for 3 units, $12-$28/month |
Baselane
Baselane is an all-in-one property management platform for landlords and real estate investors. It automates rent collection, bookkeeping, and banking, so you can manage your rental business without the hassle of spreadsheets or manual admin.
Key features:
- Online rent collection: Automate rent payments, reminders, and late fees. Tenants can pay via ACH or card through a dedicated portal, ensuring on-time payments.
- Integrated landlord banking: Open unlimited accounts for each property, earn up to 3.35% APY2 on savings account deposits, and get unlimited 1% cash back3 on debit card spending with no account fees or minimum balances.
- Automated bookkeeping: Sync transactions for all your accounts and cards into one consolidated ledger and automatically categorize them by property and schedule E category in real time.
- Cash flow analytics: Gain clarity and control over your rental property finances with real-time insights and automated reporting to make informed decisions and maximize returns.
- Tenant screening: Get comprehensive tenant screening services, including credit, criminal, eviction, and income reports, delivered in minutes to help you find reliable renters.
- Digital leases: Create and manage digital lease agreements with e-sign capabilities to simplify the leasing process and ensure all documentation is stored securely.
- Maintenance management: Schedule maintenance requests, get matched with local contractors, and track progress, all directly in the app.
- Landlord & renters insurance: Access tailored landlord insurance options to protect your investment and offer renters insurance to tenants, providing comprehensive coverage for all parties involved.
- Rental property loans: Explore financing options tailored to real estate investments with competitive rates for all property types, from long-term and short-term rentals to new construction and fix-and-flip properties.
Pros:
- A comprehensive suite of property management tools
- User-friendly interface with automated workflows
- No account fees or minimum balance requirements
Cons:
- No mobile app (coming soon)
- No tenant communications (coming soon)
Best for: Landlords and real estate investors who want an all-in-one solution to manage rental property finances, rent collection, and operations—without the need for multiple platforms.
Price: Baselane’s landlord software is free to use.
Buildium
Buildium is a multifamily property management software designed for enterprise property managers and landlords. It offers leasing, rent collection, maintenance tracking, and accounting features. While it’s known for its user-friendly interface, its higher pricing and limited reporting customization may not be ideal for every landlord.
Key features:
- Online rent payments and tenant portal
- Lease tracking and automated reminders
- Accounting and expense management
Pros:
- Intuitive and easy to use
- Mobile application for landlords
- Reliable customer service
Cons:
- Limited report customization
- Higher pricing for larger portfolios
Best for: Landlords and property managers with large portfolios who need a platform for daily property management tasks.
Pricing: Starts at $58/month for the Essential plan, $183 for the Growth plan, and $375 for the Premium plan.
AppFolio Property Manager
AppFolio is a cloud-based property management software designed for landlords managing medium to large rental portfolios. It offers automation for leasing, accounting, and maintenance tracking, but there’s higher pricing and a steep learning curve for advanced features.
Key features:
- Marketing and leasing tools
- Online rent collection and late fee management
- Maintenance scheduling and tracking
Pros:
- Customizable reporting
- Mobile app for residents, owners, and vendors
- Multiple customer support channels
Cons:
- Learning curve for advanced features
- Customization features require paid plans
- Expensive for landlords with smaller portfolios
Best for: Landlords with medium to large rental portfolios who need property administration tools for managing operations.
Pricing: Starts at $1.49 to $5 per unit per month, with a minimum monthly fee of $280.
TenantCloud
TenantCloud is a cloud-based rental management software designed for small landlords and independent property owners. It provides basic property management tools, but some advanced features require paid upgrades.
Key features:
- Online rent collection and tenant invoicing
- Background and credit checks
- Lease management with e-signatures
Pros:
- Free trial for 14 days
- Scalable with premium features
- Simple and easy-to-use interface
Cons:
- Lower-tier plans have limited features
- Customer support response times may vary
- Requires third-party accounting software
Best for: New landlords looking for a budget-friendly software solution with basic property management features.
Pricing: Paid plans start at $18/month and go up to $100+/month.
Rentec Direct
Rentec Direct is a property management software designed for landlords and property managers with mid-sized to large-scale rental portfolios. It provides accounting-focused tools and some property management features for rent collection, leasing, and tenant screening, but these may require third-party integrations, which can be costly.
Key features:
- Online rent payments and late fee tracking
- Accounting and tax reporting tools
- Tenant portal with lease management
Pros:
- User-friendly interface
- Detailed financial tracking and reporting
- Strong customer support
Cons:
- Outdated design compared to modern alternatives
- Limited mobile app functionality
- Per-unit pricing is expensive for smaller portfolios
Best for: Large-scale landlords and property managers looking for a simple, accounting-focused property management solution.
Pricing: $45-$4,500+/month, depending on the number of units.
Propertyware
Propertyware is a property management software designed for landlords managing single-family rentals. It offers financial tracking, maintenance management, and tenant screening tools, but its high monthly minimum pricing may be challenging for smaller landlords to offset the cost.
Key features:
- Tenant and owner portals
- Customizable dashboards and workflows
- Maintenance request tracking and vendor management
Pros:
- Scalable for landlords managing larger portfolios
- Customizable to fit specific property management needs
- Open API for third-party integrations
Cons:
- Higher pricing compared to some alternatives
- Steeper learning curve for new users
- Not ideal for small landlords with limited properties
Best for: Landlords handling multi-location single-family rentals who need advanced operations and data-sharing tools.
Pricing: Starts at $1-$2/unit with monthly minimum costs ranging from $250-$450.
DoorLoop
DoorLoop is a property management software designed for independent landlords and small property managers. Its core features focus on lease management software, offering rent collection, lease tracking, and rental listing management but lacks advanced features for full-scale property management.
Key features:
- Rental listing sync options
- Digital lease agreements and e-signatures
- TransUnion tenant screening reports
Pros:
- User-friendly interface with a simple setup process
- Integrated rent collection and lease tracking
- Strong customer support for troubleshooting
Cons:
- Limited advanced features for property management
- Listings only sync with select partners
- Less automation compared to enterprise-level software
Best for: Independent landlords managing a few rental units who need tenant management software for listings, applications, and rent collection.
Pricing: Starts at $69/month for the Starter plan, $139/month for the Pro plan, and $199/month for the Premium plan.
Avail
Avail is a rental management software catering to smaller landlords. It’s primarily designed for managing listings and leasing, offering some additional features for payments and maintenance tracking. Monthly costs can get expensive for landlords with multiple properties since their paid plan charges $9 per unit.
Key features:
- Listing syndication across dozens of sites
- Lease templates and e-signature support
- Tenant background and credit checks
Pros:
- Free basic plan available
- Simple and easy-to-use interface
- Tenant screening tools included in all plans (additional fees may apply)
Cons:
- Expensive for landlords managing multiple properties
- Basic reporting and accounting tools
- Additional fees for premium functionalities
Best for: Independent landlords with one or two properties seeking an affordable solution for leasing and listing management.
Pricing: Free basic plan available; premium plan starts at $9/unit.
SimplifyEm
SimplifyEm is a straightforward property management software designed for medium to large portfolios. Its core features support online payments, lease management, and some financial tracking, but certain features cost extra on top of an additional $10 charge for lower-tier plans to access more features.
Key features:
- Online rent payments and applications
- Lease forms and storage ($5-$10 each)
- Income and expense tracking tools
Pros:
- Affordable pricing for small landlords
- Lease agreement and document storage
- Integrated financial tracking and tax preparation
Cons:
- Basic design with fewer customization options
- Lacks advanced automation and reporting features
- No free version available
Best for: Landlords who want a no-frills property management solution for payments and expense tracking.
Pricing: Starts at $40-$60/month for up to 30 units, then increases to $75-$2,100/month with additional units.
ResMan
ResMan is a housing management software designed for mid-sized and enterprise-level property management companies. It offers tools for handling operational tasks, including leasing, ILS integration, and utility billing. Certain features are limited based on the package and may require additional fees for add-ons and upgrades.
Key features:
- Online applications and lease execution
- Marketing automation for property listings
- Maintenance and facilities management
Pros:
- User-friendly interface and dashboard
- Extensive add-on solutions and upgrades
- Strong customer support and training resources
Cons:
- Must contact company for pricing
- Requires time for setup and training
- Complex add-ons and packages
Best for: Property management companies overseeing multiple multifamily rental properties.
Pricing: Custom pricing based on portfolio size and feature needs.
Hemlane
Hemlane combines property management software with local support services, making it ideal for landlords managing properties remotely. While it automates leasing and maintenance coordination, its pricing and setup process may be a barrier for some users.
Key features:
- Lease management with automated reminders
- Maintenance coordination with local vendors
- Applicant tracking and tour scheduling
Pros:
- Automated lease workflows
- Local services for leasing agents and contractors
- Free basic plan available
Cons:
- Higher cost compared to some competitors
- Advanced features may take time to learn
- Per-unit fees charged on top of monthly subscription costs
Best for: Landlords who manage rental properties remotely and need local support.
Pricing: Free basic plan available. Paid plans range from $30/month plus $2 per unit to $96/month plus $68 per unit.
TurboTenant
TurboTenant is a cloud-based landlord app designed for listing and tenant management. It offers features for marketing and listings, applications and screening, leasing, and rent collection. While it has affordable plans, many advanced features require paid add-ons.
Key features:
- Property listing syndication to major rental sites
- Custom online and printable rental applications
- Lease agreement templates with e-signature support
Pros:
- Free basic plan with essential tenant management features
- User-friendly interface for independent landlords
- Unlimited property listings available on all plans
Cons:
- Limited free features on basic plan
- Paid add-ons required for advanced tools
- Reporting features are basic compared to premium software
Best for: Independent landlords looking for listing syndication and lease management.
Pricing: Free basic plan available. Paid plans range from $9.92-$12.42 per month.
Yardi Breeze
Yardi Breeze is a cloud-based property management software tailored for landlords with medium to large portfolios. It offers features and pricing by property type, including residential, commercial, and manufactured housing properties. Pricing is relatively affordable, but landlords with mixed portfolios may incur additional fees for property-specific plans and feature sets.
Key features:
- Listing syndication and custom property websites
- Accounts payable and owner tools
- Tenant portals for online rent payments and communication
Pros:
- Scalable for landlords with growing portfolios
- Comprehensive set-up support and tutorials
- User-friendly interface and mobile app
Cons:
- Higher starting cost for entry-level landlord software plan
- Requires setup and learning time
- Pricing and features based on property type
Best for: Landlords managing multiple properties of the same type requiring centralized team communication and task management.
Pricing: Monthly plans cost $1/unit per month, with a minimum of $100-$400/month for residential properties.
Stessa
Stessa offers free landlord software for leasing management and basic reporting and payments. Paid plans are required for essential accounting features and additional customer support channels. Landlords requiring advanced property management features might find Stessa’s functionalities lacking.
Key features:
- Online rent collection and automated late fees
- Income and expense tracking for rental properties
- Smart receipt scanning and document storage
Pros:
- Free plan offered for basic tasks
- Easy-to-use interface
- All plans include an unlimited number of properties
Cons:
- Limited support for lower-tier plans
- No direct tenant communication tools
- Limited automation compared to other landlord software
Best for: Landlords who need a few essential tools rather than a full-service property management platform.
Pricing: Free plan available. Pricing for paid plans ranges from $12-$28/month.
Landlord Studio
Landlord Studio is a mobile-friendly landlord property software focused on rental listing management and expense tracking. The free plan is great for landlords with less than four properties who need listing and rent collection support and don’t mind manually tracking expenses. Banking and accounting integrations are only available on paid plans.
Key features:
- Expense tracking and receipt scanning
- Online rent payments and reminders
- Integrated mileage tracker
Pros:
- User-friendly mobile app for on-the-go management
- Financial tracking and reporting features
- Simple setup and easy to use
Cons:
- Rent payments may take 3-5 business days to process
- Lacks some advanced tenant communication tools
- Not as feature-rich as full-scale property management software
Best for: Landlords looking for a mobile-friendly solution to handle rent payments and expense tracking.
Pricing: Free for up to 3 units. Paid plans start at $12/month for the Pro plan and $28/month for the Pro Plus plan for 3 units, plus $1 per extra unit.
Why landlord software is a better choice vs. spreadsheets
Spreadsheets may work for new landlords but fall short as rental portfolios grow. Landlord software automates key tasks, improves accuracy, and saves time, making it the smarter investment for long-term property management.
Let’s compare spreadsheets vs property management software:
Manual effort
- Spreadsheets require manual data entry, increasing the risk of errors.
- Rental software automates rent collection, expense tracking, and financial reporting, cutting hours of admin work each month.
Errors
- Spreadsheets are prone to human errors; studies indicate that 88% of spreadsheets contain input errors due to manual data entry.
- Landlord software minimizes errors through automation, ensuring accurate records of rental income, expenses, and tenant information.
Scalability
- Spreadsheets become inefficient as portfolios grow, increasing the risk of errors and missed deductions.
- Landlord software supports multi-property financial tracking, automated workflows, and tenant portals.
Automation
- Spreadsheets lack automation features, requiring admin time for manual tasks like rent collection and reporting.
- Landlord software automates rent payments and reminders, lease renewals, tenant communications, and other routine tasks that take up time.
Centralized data
- Spreadsheets often lead to fragmented data storage, making it challenging to maintain organized records.
- Landlord software provides a centralized platform for all property and tenant information, streamlining data management and access.
Security
- Spreadsheets lack robust security features, making sensitive tenant information and financial data vulnerable.
- Landlord software prioritizes data security with features like role-based access control and data encryption.
Expert tips to choose the right landlord software
Choosing the right landlord software simplifies rent collection, tenant screening, and property management. Here are expert-backed tips to help you find the best fit:
- Assess your needs: Landlord requirements vary widely. Identify your specific needs—like automated rent payments, maintenance requests, or financial reporting—to select software tailored to your portfolio size and management style.
- Evaluate user-friendliness: Complicated software slows you down. Choose software that allows you to easily manage rent tracking, maintenance requests, and tenant communication without extensive training.
- Check integration capabilities: Software integrations mean less manual work and fewer errors. Look for compatibility with accounting apps, payment gateways, and communication platforms to streamline operations. The best landlord apps will have these features built into the platform.
- Consider scalability: If you plan to expand your rental property portfolio, choose landlord automation software that supports multiple properties, and advanced reporting. Picking a scalable solution now saves you from switching platforms as your portfolio grows.
- Review customer support options: Reliable support is critical—59% of landlords highlight strong customer support as an essential feature. Whether through phone, email, or live chat, ensure your software provider offers responsive assistance to quickly resolve issues and keep your operations running smoothly.
- Prioritize time-saving features: Features like automated rent collection, tenant screening, and maintenance tracking drastically cut down administrative tasks, giving you more time to focus on growing your rental business.
Average cost of landlord software in the United States
Pricing of landlord software depends on the number of units, features, and pricing model (flat fee or per unit):
- Free plans: Baselane offers advanced free landlord software, and other platforms like TenantCloud and Avail offer free plans with basic features.
- Basic plans: $10 to $50 per month for landlords managing small to medium-sized portfolios.
- Mid-tier plans: $50 to $150 per month for applications with more features like accounting tools and tenant portals.
- Enterprise plans: $200 to $1,000+ per month, often priced per unit for landlords managing large portfolios.
How do landlords claim software costs back?
The IRS allows landlords to deduct property management software expenses as part of rental business costs.
Here’s how to do it:
- Classify the expense: Landlord software costs are considered operational expenses and are tax-deductible under property management or administrative costs.
- Keep receipts: Maintain detailed records of software subscription payments, including invoices, receipts, and bank statements as proof of expenses in case of an audit.
- Use tax forms: Report the software cost on Schedule E (Form 1040), under the section for rental property expenses. If the software is used across multiple properties, the total cost can be allocated proportionally.
- Additional deductions: Beyond software costs, landlords can also deduct related expenses, such as internet fees (if primarily used for property management) and training or support costs for using the software.
- Consult a tax professional: For larger portfolios or complex tax situations, work with a tax advisor to ensure you’re maximizing deductions.
Manage everything in one place with Baselane
Tracking rent, handling maintenance, and keeping up with finances takes time. And if you’re still using spreadsheets or juggling multiple apps, you’re likely it’s costing you more than hours of admin—you’re losing money on missed deductions and potential deals.
Baselane puts everything in one place. Automated rent collection, banking, bookkeeping, and more—all in a single platform. No more switching between tools or chasing down payments. You’ll have everything you need to manage your properties at your fingertips, so you can stop spending all your time managing money and more time making it.
Ready to join 40,000+ landlords saving 150 hours and $5,000 per year with Baselane? Create a free account today.
FAQs
Landlord automation software that offers bank accounts for real estate investors can help you organize your finances and grow your money with features virtual accounts for each property, virtual cards for expense tracking, and high APY on deposits. Baslane offers all of this plus integrated AI-bookkeeping to automatically categorize transactions, automated rent collection, tenant screening, digital leases, and more with no monthly fees.
Some rental property software offers bookkeeping features to help track income and expenses. Most platforms support integrations with accounting software, which will cost extra for using third-party tools.
The best free property management software platforms offer integrated bookkeeping. Baselane’s landlord accounting is fully integrated, automatically categorizing transactions to specific properties and Schedule E tax categories for real-time cash flow insights and on-demand financial reports, saving you hours when tax time rolls around.
Yes, some landlord tenant software can generate financial reports like income statements, balance sheets, and tax-ready transaction ledgers. Advanced platforms provide automated reporting that updates in real time, helping landlords track profitability and identify cost-saving opportunities. Check out our list of landlord solutions with the best accounting software for rental properties.
Online landlord software automates rent collection with features like scheduled payments, payment tracking, and automated late fees. Some platforms even offer same-day rent payouts, ensuring landlords receive funds faster. Unlike spreadsheets, which require manual tracking, these tools provide automated reminders and reconciliation to minimize late payments.
Most landlord rental software focuses only on operational management and rent collection, but some platforms offer cash-back rewards on debit card purchases, allowing landlords to earn passive income on routine expenses. This feature helps maximize cash flow and reduce operational costs over time.
A simple landlord software should cover essential tasks like rent collection, expense tracking, and tenant management. Features for bookkeeping, lease tracking, and maintenance requests generally require paid plans. The best property management software provides more or all of these tools for free.
Landlord inventory software helps landlords manage assets by tracking property-related expenses, appliance warranties, and maintenance schedules. This ensures better cost control and prevents unexpected repair costs by keeping detailed records of past purchases and repairs. You can use Baselane’s AI-bookkeeping to automatically track and categorize rental property expenses.
You should switch from spreadsheets to landlord software because manual data entry leads to errors, missed payments, and outdated records. Spreadsheets require constant updating, while landlord software automates rent collection, expense tracking, and tax reporting—saving time and reducing mistakes.
Real estate investment software helps landlords automate routine tasks, analyze property performance, and track cash flow. Some platforms offer automated financial reporting and tax-friendly transaction tagging, making it easier to evaluate the profitability of rental investments.
Property owner software with accounting integrations can help track and categorize expenses to help document tax deductions. Must-have software for landlords will offer automated bookkeeping and tax reporting to simplify year-end filings and maximizes potential savings.
