Managing rental properties in today’s fast-paced market requires more than spreadsheets and scattered emails. That’s where rental management software comes in. This technology streamlines long-term rental operations by automating rent collection, tracking maintenance, managing leases, and overseeing financials, all in one place.
With dozens of platforms available, finding the right solution can feel overwhelming. We’ve compiled the 15 best property rental management software options for 2025 to help you choose a system that fits your workflow for running your rental business.
Key takeaways
- Real estate rental management software centralizes tasks like rent collection, lease tracking, and tenant screening, boosting efficiency and reducing manual work.
- Leading platforms offer automated rent collection, rental banking, tenant screening, expense tracking, and mobile access, creating a smoother experience for landlords and tenants.
- Costs vary depending on portfolio size, unit count, and functionality required.
- Digital systems enhance record-keeping, simplify regulatory compliance, and improve tenant satisfaction. This is key in today’s competitive rental market, where 69% of renters pay rent online.
- These tools are purpose-built for short-term and long-term rental management, helping you run more organized and profitable operations.
What is rental management software?
Rental management software is a digital platform that helps you automate and streamline the day-to-day operations of managing rental properties. From collecting rent and screening tenants to signing leases and tracking expenses, this technology simplifies complex tasks into one cohesive system.
Whether you manage long-term rentals or Airbnbs, the right solution can reduce your workload and provide clear visibility into your rental business performance.
Key must-have features of rental management software
When choosing the right property management software, it’s important to focus on features that truly make your day-to-day life easier. The best platforms offer a complete rental management experience. Here’s what to look for:
- Rental banking: Provides landlord-friendly banking solutions, offering separate rental property bank accounts for expenses, security deposits, and reserves.
- Rent collection: Accepts rent payments and sends reminders, ensuring timely payments for you and convenience for tenants.
- Tenant screening: Conducts background checks and credit reports, helping you choose reliable tenants and ensuring safe living environments.
- Lease management: Creates, stores, and manages digital leases, making it easy for you to handle agreements and renewals.
- Maintenance tracking: Logs and tracks maintenance requests, allowing you to schedule repairs and tenants to report issues.
- Expense management: Tracks property-related expenses, helping you manage your finances and prep for tax season.
- Financial reporting: Generates reports on income, expenses, and profits, offering you clear insights into your property’s financial performance.
- Communication portal: Provides a platform for you and tenants to communicate, ensuring quick resolution of queries and requests.
- Online applications: Allows tenants to apply for rental units online, streamlining the application process and reducing turnaround time.
- Mobile access: Provides access through mobile apps, enabling you to manage properties and tenants on the go.
What problems does rental management software solve?
Managing rentals can quickly become complicated—late payments, maintenance delays, and financial disorganization become everyday headaches without the right tools.
Here are some problems advanced rental management software can solve:
- Late or missed rent payments: Automated rent collection helps make sure payments come in on time. With tools like auto-pay and rent reminders, landlords using digital systems increase on-time rent payments compared to those without automation.
- Poor tenant communication: Miscommunication can lead to delays, frustration, and even turnover. Residential rental management software includes communication portals that streamline updates and organization, making it easier for you to deal with multiple rental units.
- Manual paperwork: Handling leases, applications, and receipts manually is time-consuming and prone to errors. Digital platforms simplify workflows with e-signatures, secure storage, and online forms. According to the National Apartments Association, transitioning to digital processes not only saves time but also enhances security and efficiency.
- Disorganized financial records: Trying to manage finances with spreadsheets or paper receipts? Online rental management software automatically tracks income, expenses, and transactions, generating financial reports for a clear view of your property’s performance.
- Maintenance delays: When tenants can’t report issues easily, small problems become big ones. Tenants can submit maintenance requests online, allowing you to assign, schedule, and monitor progress. This makes it ideal for luxury rental management that requires quick responses.
Benefits of rental management software solutions
Here are the key benefits of using landlord property and rental management software:
Centralized property management
Everything you need, from lease documents and maintenance logs to tenant contact info, is in one place. This kind of centralized system is especially helpful for in-house rental management systems, where juggling multiple tools or spreadsheets often leads to errors or delays.
Improved tenant relations
Tenant-facing tools, such as online rent payments and maintenance portals, directly contribute to a better resident experience. In fact, 42% of landlords say residents benefit most from technologies that “attract and engage” tenants, supporting the “resident experience” being a top priority over the next 12–18 months.
Efficient maintenance coordination
When tenants can report issues online, and you can track and assign requests instantly, you solve problems faster. For apartment rental management, this is essential to maintaining a positive living environment and minimizing property damage.
Regulatory compliance
Digital records help ensure you’re keeping track of important deadlines, lease terms, and local requirements. Platforms that include automated reminders and audit-ready documentation help reduce non-compliance risks, which is vital for managing properties across different jurisdictions.
Operational efficiency
Automating time-consuming tasks, such as financial reporting, saves you hours each month. That efficiency not only cuts down on manual work but can also reduce your rental management fees if you’re outsourcing fewer services.
Competitive market advantage
Today’s renters expect digital tools, especially younger generations. In fact, 81% of Gen Z and 77% of Millennial renters say having access to an online portal or mobile app is important for managing their rental experience. Landlords who offer modern tools, like online rent payments, maintenance requests, and lease signing, stand out as more professional, responsive, and organized in the eyes of prospective tenants.
Enhanced record keeping
No more digging through file folders or tracking down receipts. Rental management software can store all your financials, communications, and lease agreements in one secure dashboard, keeping your documents compliant and tax-ready.
15 Best rental management software solutions for landlords
From automating rent collection from tenants to streamlining maintenance and communication, today’s software for landlords is designed to make rental management easier and more profitable.
In this section, we’ve rounded up the top 15 solutions to help you find the perfect fit. Use this as your advanced property management guide to smarter, more efficient rental operations.
1. Baselane
Baselane is an all-in-one rental management software platform offering comprehensive financial and property management tools, including online rent collection, integrated banking, and automated expense tracking.
Key features
- Online rent collection: Automated rent payments, reminders, and late fees, combined with a secure portal that allows tenants to pay via ACH or credit/debit card, which helps ensure consistent, on-time payments every month.
- Integrated landlord banking: Open separate accounts for each property, earn up to 3.35% APY² on savings, and enjoy unlimited 1% cash back³ on debit card spending, all with no monthly fees or minimum balance requirements.
- Automated bookkeeping: Sync all bank and card transactions into a centralized ledger and automatically categorize expenses by property and Schedule E category.
- Cash flow analytics: Access real-time financial insights and property-level reporting while monitoring income, expenses, and profit margins instantly.
- Tenant screening: Receive instant reports, including credit, criminal, eviction, and income checks.
- Digital leases: Create and manage digital lease agreements and use built-in e-signature tools for fast, paperless signing.
- Landlord and renter’s insurance: Access landlord insurance options for property protection and offer tenants renters insurance for added peace of mind.
- Rental property loans: Explore financing options at competitive rates for long-term, short-term, fix-and-flip, and other investments.
Pros
- User-friendly interface with built-in automation that’s free to use
- Full range of tools for end-to-end rental management
- High-yield banking with no monthly fees or minimum balance requirements
Cons
- No mobile app (coming soon)
- Tenant messaging not available (coming soon)
Price
Baselane is a free rental management software.
2. Buildium
Buildium is a cloud-based solution offering tenant screening, accounting, and maintenance management, catering to larger portfolios.
Key features
- Track expenses and generate reports
- Handle repair requests and manage vendors
- Rent collection and automated reminders
Pros
- Simple, user-friendly interface
- Mobile app available
- Responsive support team
Cons
- Reporting options are somewhat limited
- It may be more expensive for landlords with larger portfolios
Price
Pricing begins at $58/month for the Essential plan, $183/month for the Growth plan, and $375/month for the Premium plan.
3. AppFolio
AppFolio is a web-based property management platform tailored for landlords with mid to large-sized rental portfolios. It offers leasing, maintenance coordination, and accounting solutions.
Key features
- Property marketing and tenant leasing
- Digital rent payment processing
- Maintenance request management and work order tracking
Pros
- Flexible reporting options
- Mobile access for tenants, owners, and service providers
- Support available through various channels
Cons
- Advanced tools take time to master
- Some customization features are only included in higher-tier plans
Price
Pricing ranges from $1.49 to $5 per unit each month, with a minimum monthly charge of $280.
4. TenantCloud
TenantCloud is a web-based rental management platform built for independent landlords and small property owners. It covers essential rental management needs, though more advanced capabilities are available through premium upgrades.
Key features
- Online rent collection
- Credit and background screening tools
- Digital leases and e-signatures
Pros
- 14-day free trial available
- Premium plans with advanced features
- User-friendly design and navigation
Cons
- Entry-level plans offer limited functionality
- Lacks built-in accounting; requires integration with third-party software
Price
Plans begin at $18/month, with premium options exceeding $100/month based on added features.
5. RentRedi
RentRedi is a rental management app designed for tenant management, offering tools for mobile rent payments, maintenance requests, and tenant screening.
Key features
- Rent collection and management
- Maintenance request tracking
- Tenant screening tools
Pros
- Optimized for mobile use
- Accepts cash payments
- Export rent payments to spreadsheets
Cons
- Limited accounting and financial reporting functionality
- Deposits take 4-5 days
Price
RentRedi’s pricing starts at $12/month (billed annually), with monthly options up to $29.95/month. Premium plans are available for $42/month.
6. Hemlane
Hemlane’s real estate investment software offers local support for maintenance coordination, which can be helpful for landlords managing properties remotely. The platform has a steeper learning curve and higher pricing compared to other options.
Key features
- Lease management and automated alerts
- Vetted local service providers
- Tools for tracking applicants and scheduling property tours
Pros
- Automated lease workflows
- Local contractor support
- Free basic plan
Cons
- Advanced tools have a learning curve
- Per-unit pricing is added on top of the base monthly fee
Price
Free basic plan available. Paid options range from $30/month + $2 per unit to $96/month + $68 per unit, depending on the plan level and services included.
7. Avail
Avail is a rental management platform focusing on listing and leasing tools, with added functionality for rent collection and basic maintenance tracking. However, pricing can get expensive for landlords managing several units, as the premium plan charges per property.
Key features
- Syndicates rental listings across multiple websites
- Lease templates and e-signatures
- Tenant credit and background screenings
Pros
- Free basic plan available
- Intuitive design
- Tenant screening tools included in every plan (screening fees may apply)
Cons
- Limited functionality for accounting and reporting
- Some premium tools require additional payments
Price
A free plan is available; premium access starts at $9 per unit/month.
8. Propertyware
Propertyware is designed for managing single-family rental portfolios and includes features like financial reporting, maintenance tracking, and tenant screening. While it offers customization and scalability, the platform’s complexity and higher monthly minimum cost may make it less practical for landlords with smaller portfolios.
Key features
- Portals for tenants and property owners
- Custom dashboards and workflows
- Maintenance request tracking
Pros
- Supports multiple properties and locations
- Customization options
- Open API support for third-party tools
Cons
- Pricing may be steep compared to similar platforms
- Learning curve for those new to advanced property management systems
Price
Plans range from $1–$2 per unit, with a minimum monthly fee between $250 and $450.
9. Rentec Direct
Rentec Direct is a rental management platform for landlords and property managers overseeing mid-sized to large portfolios. Its core features include rent tracking, tax reporting, leasing, and tenant screening. Accessing the full range of capabilities may require third-party integrations, which can add to overall costs.
Key features
- Online rent payments and late fees
- Accounting tools and financial reporting
- Tenant portal for leases and communication
Pros
- Easy-to-use platform and intuitive layout
- Detailed financial reporting
- Well-rated and responsive customer service
Cons
- The interface design feels outdated compared to newer platforms
- Mobile app lacks some core functionality
Price
Plans range from $45/month to over $4,500/month, based on unit count.
10. Stessa
Stessa is a rental management tool that offers essential features like lease tracking, basic reporting, and rent collection. While it’s great for handling core landlord tasks, more advanced accounting functions and enhanced support options are only available through paid plans. Landlords looking for a full-service solution may find its features somewhat limited.
Key features
- Online rent collection and automated late fees
- Rental income and expense tracking
- Receipt scanning
Pros
- Free plan covers basic rental management needs
- Interface is easy to navigate
- Manage unlimited properties under any plan
Cons
- Customer support is limited for entry-level plans
- Less automation than many other software for landlords
Price
Free plan available. Paid plans range from $12 to $28/month, depending on features.
11. SimplifyEm
SimplifyEm is a rental management solution geared toward landlords with medium to large portfolios. It covers essential tasks like rent collection, lease storage, and financial tracking, though access to certain features requires additional fees, especially on lower-tier plans.
Key features
- Online rental applications and payments
- Lease templates and digital document storage (fees apply per form)
- Property income and expense tracking
Pros
- Affordable pricing for smaller landlords
- Supports digital lease management and tax reporting
- Straightforward setup and easy navigation
Cons
- Limited automation and minimal advanced reporting features
- No free plan available; add-ons may raise total cost
Price
Starts at $40–$60/month for up to 30 units. Plans for larger portfolios range from $75 to over $2,000/month, depending on unit count and add-ons.
12. Rent Manager
Rent Manager offers property management solutions for larger or enterprise-level portfolios, including features for accounting, marketing, and tenant management.
Key features
- Customizable dashboards and workflows
- Tenant portals for communication and payments
- Maintenance request tracking and management
Pros
- 450+ reports available
- API software integrations
- Internet listing service (ILS) management
Cons
- No pricing available (requires custom quotes)
- Platform can be difficult to navigate without prior property management experience
Price
Rent Manager offers tiered pricing with custom quotes based on portfolio size and feature requirements. Plans include Basic, Plus, and Premium bundles, with each tier offering different levels of functionality. Additional services, such as implementation and API access, may incur extra costs.
13. TurboTenant
TurboTenant is a web-based platform designed for tenant management and property marketing. It includes tools for advertising rentals, processing applications, screening tenants, and managing leases and rent payments. While the base plan is free, accessing more advanced features often comes at an additional cost.
Key features
- Syndicates rental listings across top platforms like Zillow and Realtor.com
- Online and printable rental applications
- Digital lease templates and e-signatures
Pros
- Free tier includes core tools for tenant management
- Intuitive interface for self-managing landlords
- No cap on the number of properties you can list
Cons
- Add-ons can significantly increase costs for those needing full-service functionality
- Reporting tools are basic compared to similar platforms
Price
Free basic plan available. Premium features range from $9.92 to $12.42 per month.
14. DoorLoop
DoorLoop is a rental management platform built for individual landlords and small property managers. It covers essential tasks like listing rentals, tracking leases, collecting rent, and screening tenants. However, it doesn’t offer the depth of features found in more advanced property management systems.
Key features
- Syncs rental listings to select partner platforms
- Digital lease agreements and e-signing
- Tenant background checks through TransUnion
Pros
- Simple and intuitive interface
- Integrated rent collection, leasing, and screening
- Responsive support team
Cons
- Listing integrations are limited to specific sites
- Offers less automation compared to other solutions
Price
The starter plan begins at $69/month, the Pro plan at $139/month, and the Premium at $199/month.
15. Landlord Studio
Landlord Studio is a rental management app offering tools for tracking expenses, managing listings, and collecting rent. The free version is a solid choice for smaller portfolios that can support manual expense tracking. However, access to banking and more advanced accounting features requires a paid subscription.
Key features
- Receipt capture for tracking expenses
- Online rent payments and automatic reminders
- Mileage logs for property-related travel
Pros
- Mobile-friendly interface
- Includes financial reporting tools
- Easy to set up and navigate
Cons
- Rent payments can take several business days to clear
- Limited tenant communication features
Price
Free for up to 3 units. Paid plans begin at $12/month (Pro) and $28/month (Pro Plus) for 3 units, with an added $1/month per additional unit.
Compare top landlord rental management software
| Software | Key Features | Pros | Cons | Best For | Price |
|---|---|---|---|---|---|
| Baselane | Rent collection, banking, accounting, analytics, screening, digital leases, insurance, property loans | Free and easy to use, high-yield banking, no monthly fees | Mobile app not live yet, tenant messaging coming soon | All-in-one rental management software for any portfolio size | $0/month |
| Buildium | Expense tracking, rent collection, repair requests | User-friendly interface, mobile app, responsive support | Limited reporting options, higher cost for large portfolios | Large-scale property managers | $58–$375/month |
| AppFolio | Marketing tools, rent processing, maintenance tracking | Detailed reporting, mobile access, flexible support | Complex to use and expensive for smaller portfolios | Mid to large portfolios | $1.49–$5/unit, $280+ min |
| TenantCloud | Rent collection, screening, lease management | Free trial, intuitive design, scalable upgrades | Limited functionality on free tier; 3rd-party accounting required | Small landlords | $18–$100+/month |
| RentRedi | Rent collection, screening, maintenance | Mobile-optimized, cash payments | Basic accounting features, slow deposits | Mobile-first landlords | $12–$42/month |
| Hemlane | Lease management, maintenance, tour scheduling | Access to local agents, leasing automations | Higher cost, added per-unit pricing | Remote landlords | $30–$96/month + $2-$68 per-unit |
| Avail | Listings, leases, rent collection | Free tier, beginner-friendly, screening tools included | Limited scalability, added fees for extras | Listings management | Free or $9 per unit/month |
| Propertyware | Dashboards, maintenance, owner/tenant portals | Flexible customization, API integrations | Expensive, not ideal for small portfolios | Single-family portfolios | $1–$2/unit, $250–$450 min |
| Rentec Direct | Rent collection, reporting, tenant portals | User-friendly, financial tools, good support | Outdated design, limited mobile functionality | Mid to large landlords | $45–$4,500+/month |
| Stessa | Rent collection, expense tracking, receipt scanning | Free plan, unlimited properties | Limited tenant communication, less automation | Leasing and payments | Free or $12–$28/month |
| SimplifyEm | Rent collection, lease storage, expense tracking | Tax-ready tools, easy setup | Basic interface, fewer advanced features | Lease management | $40–$2,000+/month |
| Rent Manager | Dashboards, portals, maintenance | Multiple reports, API integrations | Complex setup, pricing not transparent | Larger or enterprise-level portfolios | Custom pricing |
| TurboTenant | Listings, applications, leases | Free basic plan, unlimited listings | Add-on costs, basic reporting | Free rental listings | Free or $9.92–$12.42/month |
| DoorLoop | Listings, leasing, screening | Beginner-friendly, responsive support | Limited integrations, fewer enterprise tools | Small property managers | $69–$199/month |
| Landlord Studio | Receipt capture, rent collection, mileage log | setup | Slower rent processing, limited communication tools | On-the-go landlords | Free or $12–$28/month + $1/unit |
Average cost of rental management solutions
Rental management software pricing can vary widely depending on the size of your portfolio, the features you need, and whether you’re transitioning from spreadsheets to landlord software or upgrading to a more advanced platform.
Here’s a breakdown of common pricing tiers and what landlords can expect at each level:
Free rental management system
- Pricing: $0/month
- Ideal for: New or part-time landlords.
- Considerations: Some companies offer free or low-cost plans that include tools like online rent collection and basic financial tracking. These options can be a good starting point for you if you’re looking to streamline operations without upfront costs.
Entry-level rental platforms
- Pricing: $9–$30/month
- Ideal for: Independent landlords who want more functionality without a big price tag.
- Considerations: Affordable landlord software solutions often include key features like rent collection, digital leasing, and tenant screening. These tools are ideal for landlords with fewer units seeking a cost-effective way to streamline operations.
Mid-range rental solutions
- Pricing: $30–$100/month (or $1–$2 per unit with minimum monthly fees)
- Ideal for: Landlords managing 10–100 units or those needing stronger accounting and maintenance coordination.
- Considerations: Consider lease management and robust maintenance workflows. Some systems also support integrations with the best property tax management software or accounting tools. Pricing may increase with add-ons or per-unit fees.
Enterprise-level rental apps
- Pricing: $100/month to $4,000+/month, often based on unit count
- Ideal for: Large-scale landlords or property managers with 100+ units and advanced operational needs.
- Considerations: Some tools are built for complex portfolios with customizable dashboards, APIs, and advanced reporting. While powerful, they often have a steeper learning curve and higher setup costs. These platforms are ideal for teams that need granular control over operations and scalability.
Additional considerations:
- Per-unit pricing: Many platforms charge per unit, often with monthly minimums. This can be cost-effective for large portfolios but pricey for landlords with just a few units.
- Feature-based tiers: Most landlord property management software providers offer multiple plans, with premium features, such as advanced reporting or accounting integrations, available only on higher-tier subscriptions.
- Additional fees: Watch for charges on tenant screening reports, lease templates, ACH transactions, or support upgrades. Some platforms also charge for onboarding or services.
Get premium rental management software features without monthly or hidden fees
Among the best rental management software options available today, Baselane stands out as a top choice, especially for landlords managing growing portfolios.
Baselane’s all-in-one rental management software delivers premium features and built-in automation for rent collection, banking, bookkeeping, and tax reporting. Plus, you can screen tenants, sign leases, secure financing and insurance (and much more), so you can manage every part of the rental process as you scale without worrying about monthly fees.
Ready to see how Baselane saves landlords and real estate investors 150 hours and $5,000 per year? Sign up for free today.
FAQs
You need home rental management software if you're managing a few units or a growing portfolio. The right software reduces manual work, makes communication easier, and improves profitability. Instead of juggling property management spreadsheets or relying on outdated tools, software offers a scalable solution to manage operations more efficiently.
Rental management software is designed for everyone, from private landlords with houses for rent to full-time property managers and real estate investors. They're also useful for those using software to track performance or anyone searching for the best accounting software for rental properties to simplify bookkeeping. Even if you're considering hiring a property manager, having a system in place can help streamline collaboration and oversight.
Absolutely. Most modern software is built to handle portfolios with multiple properties and units. Some platforms allow mixed portfolios while others offer specialized single-family, commercial, and multi-family property management software.
Costs for rental management software generally include tiered pricing or per-unit fees (sometimes both), although there are free property management software options available. Baselane offers advanced rental management features without monthly fees, while most platforms only offer basic functionality for entry-level plans.
